SECRET COUNCIL MEETING FEB 7, 2000

 

The City Council met in session on Monday evening, February 07, 2000 at 7:00 p.m. with Mayor Harold L. Ludwig presiding and the following Council members present: Lowe, Wiewel, Martin Ayers and Sherwood. Absent from the meeting Burbridge.

Mayor Ludwig stated before opening any of the bids received for the labor on concrete work he would like to discuss the construction and erection of both the Maintenance and Fire Station building. Mayor Ludwig stated it has been brought to his attention that several people feel, the advance payment received from Mark Twain Casino, was only to be used for the building of the Fire Station. Ayers stated that was the impression he had gotten from the meeting. Mayor Ludwig stated this project first started with seeking bids on building a maintenance building. After meeting with Mark Twain Casino and they approved the advance the City Attorney presented this along with other information regarding the meetings and he stated to the Council, the advance payment would further help the City a long with building a Fire Station. Ayers stated the maintenance building was never mentioned in the same breath when discussion was held on getting the advance, only a Fire Station. Mayor Ludwig stated if part of the advance payment was not going to be used to help build the maintenance building then there will not be enough money to complete the project from just using money received from the selling of property. Martin asked if Mayor Ludwig had gotten in touch with Seckington regarding the advance payment. Mayor Ludwig stated he had spoken to Seckington, and they have asked that the advance not be used until after the 23rd of February. Ayers stated it was originally agreed to release the advance payment at the end of January. Ayers stated an agreement is an agreement and the money should be released. Mayor Ludwig stated if the site for the Casino is not approved, and the City spends the money, how would it be repaid. Ayers stated he had personally spoken to Seckington, and he had asked the same question, and he was told not to worry, the money would not need to be repaid. Mayor Ludwig and Martin both stated, the money was given in advance, with conditions it was to be put in an interest bearing account, and to be released once the Casino site was approved. Mayor Ludwig stated at present the City had $39,516 from the sell of property, and $30,000 of this has not been released yet to the City. Money has already been paid out from this account towards the purchase of the property from Childers through the City Attorney, $11,000 down payment on both buildings and a bill was paid to Cross Roads in the amount of $251.23. Mayor Ludwig stated there are already several other bills downstairs waiting for payment. Martin asked if an estimated cost was put together for both buildings. Ed Ensor stated he had an estimated figure of $157,000 that would include the buildings, gravel and cement, but no electrical or heating. Greg Heindselman stated that he had an estimated figure of $10,000 on electrical for the Fire Station and $4,000 on electrical for the maintenance building. Discussion was held on not adding the training room in the fire station, dividing room and restroom in the maintenance building. Wiewel stated a list of priorities should be made and start from there as far as what is needed first. Ensor stated he had been contacted by the erector company and they were not notified of this project being prevailing wages, and there will be an increase of $900 on the original erection cost of $10,000. Ensor stated if the City did not go ahead and using this agreement the next bid is $17,000 per building to be erected. Ensor stated he would contact this company and asked for a new contract without any change orders since the first contract was not signed. Discussion was held on postponing poring the aprons on either one building or both.

Big River Contractors: Labor only cost for both sites $56,640.00

Ayers asked if any of the bids listed the cost of the apron separate. Ensor stated no. Ayers asked how much concrete would be needed. Ensor stated 390 total yards and he had figured a high estimated cost of $25,000. Ayers motioned to accept Ensor Construction bid for labor.